BOOSTER MEETING MINUTES

CHHSE Music Boosters Meeting Minutes

February 22, 2022

January 24, 2022

Regular Monthly Meeting Meeting at Cherry Hill High School East

Jeff Adams called the meeting to order at 7:00PM

Attendees

Jeff Adams
Jim Glass
Tim Keleher
Dorit Bannett

Approval of minutes from last meeting on December 20, 2021

Music Report

Planned activities (pending any possible Covid restrictions):

  • Feb 17, 2022 at 7:30 pm  Winter Choral Music Concert was rescheduled from Jan 6th. We will set up table again for shirt pick ups and membership (Vicky, Dorit, Jim)
  • Feb 18 Jazz Band Cavalcade Festival in Pitman

  • Feb 24 Wind Ensemble to Atlantic City

  • Mar 1  Jazz Band to Temple University

  • March 11, 12, 13, 18, 19, 20    Show – “Spelling Bee”

  • Lab Band to Rowan

  • April 9     7 – 10 PM     Coffee House

  • May 19    7:30 pm     Choral Concert

  • May 25     7:30 pm        Band Concert

  • May 26     7:30 pm        Orchestras & Jazz Band Concert

  • June 9     7 pm        Senior Solo Night

Membership Report

No new additions since last meeting

Treasurer’s Report

  • Earned to date     $8,111

  • Expenses to date     $6,902

Adjournment/Next Meeting

  • Meeting adjourned at 7:40 PM

  • Meetings take place at East on third Monday of the month

  • Next meeting is 7 pm, Tuesday Feb 22, 2022 at East

Respectfully submitted,
Dorit Bannett

December 20, 2021

Regular Monthly Meeting Meeting at Cherry Hill High School East

Jim Glass called the meeting to order at 7:00PM

Attendees

Jeff Adams
Jim Glass
Jenny Yuan Xiaojun
Tim Keleher
Vicky Kelly
Dorit Bannett

​Approval of minutes from last meeting on November 16, 2021.

Music Report

  • December 16, 2021 730PM Winter Instrumental Music Concert

    • There were several new memberships at the Booster table

  • January 6, 2022 730PM Winter Choral Music Concert
    We will set up table again for shirt pick ups and membership
    (Vicky, Dorit, Jim and Jenny)

     

  • Vocal will be performing in Lamberti and Haddonfield

  • Jazz Band to visit Middle Schools to generate excitement to continue in Music program in High School

  • Wind Ensemble – NJMEA Teacher Convention in February

  • Approximately 35 students selected for All South Jersey for Vocal, String and Jazz bands

  • February 17 7:30 pm     Winter Choral Music Concert

  • March Spring Musical  11, 12, 18, 19 at 7:30 pm and 13, 20 at 2 PM
  • April 9     7 – 10 PM     Coffee House

  • May 19    7:30 pm     Choral Concert

  • May 25     7:30 pm        Band Concert

  • May 26     7:30 pm        Orchestras & Jazz Band Concert

  • June 9     7 pm        Senior Solo Night

 

Membership Report

Additions since last meeting:

  • Music donation             +1

  • Premium memberships  +5

  • Gold memberships        +1

  • Silver memberships       +6

  • Student Membership     +6

  • Faculty                        +1

 

Treasurer’s Report

  • Earned to date     $7,936

  • Expenses to date     $6,167

Adjournment/Next Meeting

  • Meeting adjourned at 7:40 PM

  • Meetings take place at East on third Monday of the month

  • Encouragement of getting Orchestra parents involved in Music Boosters

  • Next meeting is 7 pm, Jan 24, 2022 at East

Respectfully submitted,
Dorit Bannett

November 15, 2021

Regular Monthly Meeting Meeting at Cherry Hill High School East

Jim Glass called the meeting to order at 7:00PM

Attendees

Jeff Adams
Jim Glass
Jenny Yuan Xiaojun
Tim Keleher
Vicky Kelly
Dorit Bannett
Jodi Gorenberg
Xiaomeng Liu

Gia Walton

Laurie Lausi

Yiyi Zhang

​Approval of minutes from last meeting on October 18, 2021.

Music Report

  • Nov 11 7 pm Fall Preview Concert

    • Well attended and successful event!

  • December 16    7:30 pm  Winter Instrumental Music Concert Laurie to connect Jeff with Rick Friedman (IT)

  • January 6    7:30 pm     Winter Choral Music Concert

  • March Spring Musical  11, 12, 18, 19 at 7:30 pm and 13, 20 at 2 PM

  • April 9     7 – 10 PM     Coffee House

  • May 19    7:30 pm     Choral Concert

  • May 25     7:30 pm        Band Concert

  • May 26     7:30 pm        Orchestras & Jazz Band Concert

  • June 9     7 pm        Senior Solo Night

  • Vocal will be performing in Lamberti and Haddonfield

  • Orchestra to visit Middle Schools
  • Wind Ensemble – NJMEA Teacher Convention in February
  • Marching Band to perform in assemblies in the Middle Schools to generate excitement
  • Jazz Festivals
  • Temple University
    • Ellington Festival
    • Jazz Band coming to East to perform
  • Rowan Festival
  • Discussion on getting email addresses for mailing list – use of QR code to simplify email capture while people waited to be seated in auditorium for next concert events.
  •  

Membership Report

Additions since last meeting:

  • Music donation               +6

  • Premium memberships  +10

  • Gold memberships        +12

  • Silver memberships       +11

  • Student Membership       +8

  • Faculty                          +2

 

Treasurer’s Report

  • Earned to date     $4,728

  • Expenses to date     $4,722.83

  • Tax returns were filed with IRS and NJ for June 30, 2021 year end.

 

New Business

  • T-Shirts – to get before December Concert,

    • use same design and order on gray shirts    

    • Jeff will order enough to get discounted rate

    • New design for next year – can we do a Google form, so kids vote on next T-Shirt design

  • DVD for Platinum members – Jeff to provide disks and material, Yiyi to assist burning DVDs


Adjournment/Next Meeting

  • Meeting adjourned at 8:05 p.m.

  • Next meeting is 7 pm, December 20, 2021, at East.

 

Respectfully submitted,
Dorit Bannett

October 18, 2021

Regular Monthly Meeting Meeting at Cherry Hill High School East

Jim Glass called the meeting to order at 7:00PM

Attendees

Jeff Adams
Jim Glass
Jenny Yuan Xiaojun
Tim Keleher
Vicky Kelly
Dorit Bannett
Jodi Gorenberg
Alaine Dautle
Xiaomeng Liu
Olga Shorakhova

 

​Approval of minutes from last meeting on September 20, 2021

Music Report

  • Marching Band TOB (Tournament of Bands) was cancelled last week due to weather.

    • 10/23 is Regional Championship

    • 10/30 is State Championship

  • Nov 11 – Fall Preview at 7 pm

    • Live audience, tickets may be issued to control numbers, 1 seat between family units

    • Boosters will Livestream the concert on https://livestream.com/eastmusicboosters and social media.

    • Every music group will perform 1 number.

    • Vicky offered to cover table and Jodi to join after marching band presents.

  • December – Winter Instrumental Concert

  • January – Vocal Concert

  • Michael Ludwig came in to work with Strings

  • Spring will have Kaleidoscope and Coffee House

Membership Report

Additions since last meeting:

  • Music donation               1 @ $25

  • Premium memberships    2 @ $200

  • Gold memberships          5 @ $100

  • Silver memberships       11 @ $50

  • Student Membership       4 @ 100

Treasurer’s Report

  • Treasurer’s Report

  • Earned to date $2,940.78

  • Expenses to date $3,457.24

  • Golf card repairs tracked back to 2021 Benevity payment

Plaque for senior recognition

  • Estimated cost of plaque approximately $800

  • Plaque pending proposal and mockup

  • Would a small scholarship to Seniors, a mention in graduation booklet and certificate be more meaningful than a plaque? Discussion needed about available funds and appropriate gift.

New Business & Outreach

  • Encouragement of getting Orchestra parents involved in Music Boosters

  • Video by kids to encourage support of Music Boosters to be shown at events

  • New T-Shirts

    • Try to get before Fall Preview or Winter Concert in December. Use same design and order minimal amounts plus extras, possibly on gray shirt so can use same  design. Check in-stock inventory due to supply chain issues.

    • Existing stock of T-Shirts can be given away to people signing up at upcoming concerts.

Adjournment and Next Meeting

  • Meeting adjourned at 8:10PM

  • Meetings take place at East on the third Monday of the month

  • Next meeting is 7 pm, November 15, 2021, at East

Respectfully submitted,

Dorit Bannett


September 20, 2021

Regular Monthly Meeting Meeting at Cherry Hill High School East

Jim Glass called the meeting to order at 7:00PM

Attendees

Jeff Adams
Jim Glass
Yuan Ziaojun
Tim Keleher
Vicky Kelly
Dorit Bannett

 

​Approval of minutes from last meeting on August 16, 2021

 

Music Report

  • Getting ready for Preview Festival

  • Nov 11 – Fall Preview

  • Sept 30 – Back to School Night

    • Jazz Band to perform

    • Jim will present Booster organization to music classes 

    • Vicky offered to man a table during event

    • Will give out trifolds​

  • Assembly programs being arranged to create excitement in Middle & Elementary schools. Students will be invited to attend the Winter concerts at the High School. 

Membership Report

  • 2 $25 Music donations

  • 1 Faculty membership

  • 5 Gold memberships

  • 3 Premium memberships

  • 2 Silver memberships

  • 2 Student memberships

 

Treasurer’s Report

  • Earned to date $1,043.95

  • Expenses to date $2.948

  • Need to figure out funding of golf card repairs

Plaque for senior recognition

  • Estimated cost of plaque between $750 - $800

  • Plaque type to be determined at the next meeting

Adjournment and Next Meeting

  • 2 Scheduling Conflicts

    • Moving meeting from 2/21/2022 to 2/22/2022

    • Moving meeting from 4/18/2022 to 4/11/2022

  • Meeting adjourned at 7:45 p.m.

  • Meetings take place at East on the third Monday of the month

  • Next meeting is 7:00PM, October 18, 2021 at East

Respectfully submitted,

Dorit Bannett

August 16, 2021 - At Jim's House

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:00 p.m.

Music Report

  • Marching Band

    • Band camp starts 8/17/21, which is earlier than in past years.  This time frame will continue into future seasons.

    • Show is being commissioned specifically for East from Key Poulan Music based off of a Puccini opera.

    • Membership numbers have gone down because of Covid.  As of now, there are approximately 70 members.

    • Students are working on a 3 foot social distancing rule with masks being worn inside.

    • East/West game is October 29th (Halloween weekend)

  • Fall Preview and Winter Concerts will take place this school year.

  • Field trips will be taking place.

Membership Report

  • Membership still low (1 new member) since the last meeting.

  • We will need to increase membership this school year to maintain boosters.

Treasurer’s Report

  • Tax return was filed

  • $20,000 has been allocated to the various music accounts.

  • $764 has been spent by Boosters

  • $34 has been brought in

  • Boosters have received some beneficiary grants

Outreach

  • Back to School Night - 9/30/21

  • Fall Preview - 11/11/21

  • Social Media

  • Higher placement in PTA newsletter

 

Golf Cart

  • This was donated by the Liebmans, but needs a new battery

  • Inquire if anyone can donate a lift - $850 will otherwise need to be charged against Booster accounts.  The District will not pay for rental of the lift

Senior Plaque

  • Need to follow up with Alaine Dautle regarding the plaque

Adjournment and Next Meeting

  • Meetings will take place at East on the third Monday of the month

  • Next meeting is 7:00 p.m., September 20th at East

Respectfully submitted,

Jennifer Hart

April 19, 2021 - Meeting via Zoom

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:03 p.m.
Attendees

Jim Glass
Elisa Riesenbach
Alaine Dautle
Jennifer Hart
Dorit Bannett
Olga Shorokhova
Tim Keleher    
Jeff Adams
Kim Warren
Vicky Kelly

Music Update

  • Wednesday and Saturday of this week is final week for Les Miserables project

  • Successful East Coffee House this week

  • Spring Concert

    • Monday May 24 and Tuesday May 25

    • Not sure if outside or inside

      • Auditorium may not be in shape

      • Outdoors will not require masks or bell covers.

  • May need parent volunteers to move equipment

  • Little Shop of Horrors

    • May have pit band outside to warm up crowd

    • Will have students moving equipment

    • Final product came out well

  • Graduation

    • May have live instrumental music

    • Need directives from NJ and PA governors

  • Marching Band getting started

Membership Report

  • 33 memberships (1 since last meeting)

  • Will need to boost this at concerts

Treasurer’s Report

  • $7910 ($2050 from memberships) has come in

  • $11,300 has been spent

  • Deficit of $3093 out of opening cash balance
  • Marching band used all of its funds
  • Instrumental has some funds remaining​

Senior Recognition

  • 101 seniors total

  • Propose to go back to music faculty to cut this number to approximately 30 of the most involved seniors.

  • Boosters fund 4-5 named scholarships at $300-$500 a piece

T-Shirts

  • T-shirts should be available for people who did join if they were promised them.

  • Suggestion to order shirts for this year without dates and use extras for next year

Nominations for Next Year

  • Need to bring people in

  • Need to have a nominating committee separate from the board

Adjournment and Next Meeting

  • Meeting adjourned 7:37 p.m.

  • Next meeting May 17, 2021 at 7:00PM

Respectfully submitted,
Jennifer Hart

March 15, 2021 - Meeting via Zoom

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:08 p.m.
Attendees

Jim Glass
Vicky Kelly
Olga Shorokhova
Dorit Bannett    
Gia Walton
Jennifer Hart
Michael Leslie
Jeff Adams    
Tim Keleher

Treasurer’s Report

 

  • Income total about $9898 (1grant carried over from last year + $3200 in reimbursements)

  • Expenditures of about $14000 – Dipped into cash balances for $3250

    • Expenses have slowed down

    • Instrumental music received PPE for instruments

T-Shirts for Coffeehouse

  • T-shirts will be sold for coffeehouse

  • Currently 28-30 orders

  • Boosters is not taking a profit – just acting as a clearinghouse

 

Membership Report

  • Gained one family last month

  • $3001.17 in membership

    • $1163.40  (6) Premium Members

    • $1261.60  (13) Gold Members

    • $  337.75  (7) Silver Members

    • $    95.16  (4)  Bronze/Supporter Members

    • $     4.00   (1) Alumni

    • $   14.26   (1) Faculty Member

    • $  125.00 (2) Donations

  • c.    Flyer going out for more membership

 

Instrumental Report

  • PPE went out to students for masks and bell covers.

  • Concerts are being planned

    • May 24, 2021 -instrumental (wind ensembles, wind symphony)

    • May 25, 2021 – jazz band and orchestras

  • First jazz band practice today.

  • Wednesday, orchestra starts for Cherry Hill Ed Foundation (Les Misérables selections)

  • Michael Ludwig (violinist) will appear with combined orchestra

  • Marching band prep beginning

  • Livestream of concerts/shows will occur – still unknown who will be allowed to attend

T-shirts

  • Alaine will check numbers to see if it makes sense to do t-shirts

  • Discussion at next meeting

 

Recognition of Seniors

  • Potential for a banner with all names

  • Potential for a plaque

  • Need to get list of names of seniors

 

Adjournment and Next Meeting

  • All board members need to bring someone on next meeting to take over

  • Next meeting April 19, 2021 at 7:00PM

Respectfully submitted,
Jennifer Hart

February 15, 2021 - Meeting via Zoom

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:05 p.m.
Attendees
Jim Glass

Vicky Kelly

Tim Keleher
Dorit Bannett

Olga Shorokhova
Jennifer Hart

Alaine Dautle
Jeff Adams

Caroline Chung

Treasurer’s Report

 

  • We are at a shortfall of $2,500 between what was spent and what was brought in

  • Approximately $25,000 in the bank (approximately $27,500 to start)

  • We have raised $2600 raised this year as compared to the $8,500 raised last year, and approx.. $13,000 raised in previous years. Much of this is due to the auditorium being closed last year and pandemic starting in March 2020.

  • d. The goal right now is to stabilize finances.

Vocal Report (get email from Jim)

  • 14 students in virtual all SJ chorus

  • Auditions for 2021-22 school year are being submitted through google classroom and teachers hope to have lists to counselors by end of March

  • Lead of Jagged Little Pill, Elizabeth Stanley, did Master Class with Voce and East Singers.

  • 15th Annual East Coffee House hosted by East Singers will be a pre-recorded virtual event April 17th at 7:00 p.m. Auditions are open to all East students through virtual classroom.

Instrumental Report

 

  • Music teachers are moving forward with guidelines to have students playing instruments in school again.

  • Pit orchestra has already been rehearsing for Little Shop of Horrors. Students are social distancing and not sharing equipment.

  • Les Miserables project is still on track for April

  • String players have been able to rehearse

Little Shop of Horrors

 

  • Pit is recording first week in March

  • Dates are set for April 30 and May 1

T-shirts

  • Cost is $5-7 with printing costs

  • These are owed to the membership

Adjournment and Next Meeting

  • Next meeting date March 15, 2021 at 7:00 p.m. via Zoom

  • Adjourned at 7:50 p.m.

Respectfully submitted,
Jennifer Hart

January 18, 2021 - Meeting via Zoom

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:05 p.m.

Attendees

Jim Glass
Vicky Kelly
Dorit Banit
Olga Shorokhova
Jennifer Hart
Alaine Dautle
Jeff Adams    
Tim Keleher

Tammy [no last name given]

Music Report

  • Spring musical – Little Shop of Horrors 

    • Go ahead to start practicing

    • Pit band will come in after school

    • No wind brass or strings (rock band) – only 10 or so students

    • Pit will be recorded playing and cast record themselves singing along

    • Final project will be all virtual – drive in movie

  • March-April project – Dancing with the Cherry Hill Stars

    • Orchestra will be practicing with them and selections of Les Miserables

    • Will be recorded outside

    • Student entrance will be turned into concert area and drones will video signers outside

  • Spring Concerts

    • Hope to go forward as scheduled in May

  • Potential for jazz band festivals

Membership Report

Only 2-3 more members since end of November

 

Treasurer’s Report

  • Amazon Smile money came in

  • Check coming from TD Bank on Affinity Program

  • Brought in $5,500 between membership, donations

  • Spent $9,400 (reimbursements)

  • Short about $4,000

 

Adjournment and Next Meeting

Next meeting February 15, 2021

Respectfully submitted,

Jennifer Hart

November 16, 2020 - Meeting via Zoom

Regular Monthly Meeting

Jim Glass called the meeting to order at 7:05 p.m.

Attendees

Jennifer Hart

Tim Keleher

Jim Glass

Kim Warren

Dorit Banit

Donna Barclay

Elisa Riesenbach

Vincent Tucci

Paula Goldberg

Alaine Dautle

Kim Warren

Vicky Kelly

Jeff Adams

Music Report

  • Vocal

    • East singers had a productive online visit with Kyle Pederson, the composer of one of their songs.

    • This week, Patty Irwin is doing workshop on vocal performance

    • On Wednesday, they will meet with Montclair choral director Dr. Heather Buchanan and former East student Harrison Smith

    • Yesterday was registration for Hamilton workshop, but the link will stay on the booster website through the end of the week.

    • All choirs are focusing on individual technique and theory.  Some concert pieces have been learned, but groups cannot sing indoors.

  • Instrumental

    • Marching band

      • Wrapped up season.  Couldn’t do last 2 games because of covid problems in athletics.

      • Great ending with festival in Wash Twp.

      • Homecoming was best performance of the season

      • Great awards day/end of the season for seniors.

      • Tomorrow and Wednesday – drum line will welcome back students

      • There will be uniform collection

    • Classes

      • Everyone is working online as best as possible

      • Hoping to open up in new year

      • Students cannot play wind instruments inside together

 

Membership Report

  • Membership still low (25 members) -- $2269 cash

  • Theater booster membership is similar.

 

Treasurer’s Report

  • Incoming money – another $100 or so earned for Amazon Smile

  • Some carryover donation money

  • Total inbound money:  $3500 plus $2500 from kids to cover costs = $6000

  • Outbound funds of $10,000 for marching band, vocal and instrumental

  • Still need to cover cherry picker.  Some money left over in marching band clearing account ($9,000).  Board voted to move $1,000 of that money to cover cherry picker.

Adjournment and Next Meeting

  • December 21, 2020

  • Adjourned at 7:37 p.m.

Respectfully submitted,

Jennifer Hart