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October 2023

Regular Monthly Meeting

Jeff Adams called the meeting to order at 7:00 PM


Attendees: Jeff Adams, Tim Keleher, Jodi Gorenberg, Linda Collazo,
Tracy Hoffmann, Myra Ortega



Approval of minutes from last meeting on September 18, 2023


Music Report

Marching Band – 
   Halfway through the season
   10/13 East/West game was rescheduled to 10/26.
   10/14 Cavalcade Festival was cancelled due to rain.
   Cavalcade Festival on 10/21 may be canceled due to weather.
    11/4 Cavalcade Championship
   Awards Dinner was changed to 11/6
   Springdale Farms Trip 11/8
   Senior day student information due 10/17

      11/2 Fall Preview


Winter concerts are coming up in December & January

Instrumental - 
9/21 - Back to School night 7pm 
Music Booster presentation (2 min video)
Music Booster table / membership signups in “D wing”

Vocal – No report


Membership Report


New members added this month:

Faculty=1, Gold=20, Silver=8, Premium=3, Student=4

36 total signups since last meeting
34 signups within 3 days of Back to School Night
18 used the coupon
Membership income $2,905.00


Treasurer’s Report

Fiscal Year starts July 1, 2023

  • Earned to date         TBD

  • Expenses to date      TBD

The budget for scholarships will be reviewed after Fall Preview concert.


Other Topics

Fall Preview Concert

• Jeff will determine where in the program to recruit for volunteers and memberships during the concert.
• Tracey to order tables for this and future concerts.
• Need 3 tables in total and laptops for memberships.
• Time to arrive for table setup- 6:30pm
Dorit, Jodi, Linda, Tracy, and Myra volunteered
• Need a list of all different memberships (paper form) for those who are planning to join to have at the laptops. 10 copies will be made to have some extras on hand.

• Membership Sales: 
Needed: Membership flyers with QR codes for electronic/cell phone orders 
Order Options: 
Paper orders: will provide 3 available Square credit card devices for payment options.
•    T-Shirt Packaging
Shirts arrived on Friday and Jenny will let Jeff know if she needs help to prep the t-shirts. A list of members is needed to package the t-shirts based on membership orders to be distributed at the Fall Preview concert. Extra lists of memberships are needed for volunteers to help distribute the t-shirts during Fall Preview concert. 

•    Concert Program Info
Fall Preview & Winter Concert programs are prepared by the Music Department, unless they request our help. We provide 3-4 pages of information to the Music Department to include in the program consisting of the booster membership, board members, acknowledgments, etc.

Myra volunteered to type up the 4 pages needed for the Fall Preview concert. The deadline is the week of the 10/23 to provide the information to the Music Department.

•    Need 4 outside volunteers to help with the Fall Preview concert. Jodi will setup a Volunteer List Signup through Signup Genius.

Jeff will ask for more volunteers to help out before the concert through the email blast 
•      Announcements and other info for the e-blast
Jeff will send an E-blast – this week pre-announcement and before the Fall Preview concert.


Another T-shirt order will be placed, if necessary, before the winter concert 12/21/23.

Booster Project Ideas

College night for music majors. Colleges came to promote their music program - need someone to organize this. Every representative from colleges and students got a chance to meet them. 

Adjournment/Next Meeting

  • Meeting adjourned at 8:15PM

  • Next meeting is Monday November 20, 2023 at 7PM.

Respectfully submitted,
Myra Ortega

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