BOOSTER MEETING MINUTES
Regular Monthly Meeting
Jeff Adams called the meeting to order at 7:00 PM
Attendees: Jeff Adams, Tim Keleher, Jodi Gorenberg, Linda Collazo,
Tracy Hoffmann, Myra Ortega
Approval of minutes from last meeting on September 18, 2023
Marching Band –
Halfway through the season
10/13 East/West game was rescheduled to 10/26.
10/14 Cavalcade Festival was cancelled due to rain.
Cavalcade Festival on 10/21 may be canceled due to weather.
11/4 Cavalcade Championship
Awards Dinner was changed to 11/6
Springdale Farms Trip 11/8
Senior day student information due 10/17
11/2 Fall Preview
Winter concerts are coming up in December & January
9/21 - Back to School night 7pm
Music Booster presentation (2 min video)
Music Booster table / membership signups in “D wing”
Vocal – No report
New members added this month:
Faculty=1, Gold=20, Silver=8, Premium=3, Student=4
36 total signups since last meeting
34 signups within 3 days of Back to School Night
18 used the coupon
Membership income $2,905.00
Fiscal Year starts July 1, 2023
Earned to date TBD
Expenses to date TBD
The budget for scholarships will be reviewed after Fall Preview concert.
Fall Preview Concert
• Jeff will determine where in the program to recruit for volunteers and memberships during the concert.
• Tracey to order tables for this and future concerts.
• Need 3 tables in total and laptops for memberships.
• Time to arrive for table setup- 6:30pm
Dorit, Jodi, Linda, Tracy, and Myra volunteered
• Need a list of all different memberships (paper form) for those who are planning to join to have at the laptops. 10 copies will be made to have some extras on hand.
• Membership Sales:
Needed: Membership flyers with QR codes for electronic/cell phone orders
Paper orders: will provide 3 available Square credit card devices for payment options.
• T-Shirt Packaging
Shirts arrived on Friday and Jenny will let Jeff know if she needs help to prep the t-shirts. A list of members is needed to package the t-shirts based on membership orders to be distributed at the Fall Preview concert. Extra lists of memberships are needed for volunteers to help distribute the t-shirts during Fall Preview concert.
• Concert Program Info
Fall Preview & Winter Concert programs are prepared by the Music Department, unless they request our help. We provide 3-4 pages of information to the Music Department to include in the program consisting of the booster membership, board members, acknowledgments, etc.
Myra volunteered to type up the 4 pages needed for the Fall Preview concert. The deadline is the week of the 10/23 to provide the information to the Music Department.
• Need 4 outside volunteers to help with the Fall Preview concert. Jodi will setup a Volunteer List Signup through Signup Genius.
Jeff will ask for more volunteers to help out before the concert through the email blast
• Announcements and other info for the e-blast requested.
Jeff will send an E-blast – this week pre-announcement and before the Fall Preview concert.
Another T-shirt order will be placed, if necessary, before the winter concert 12/21/23.
Booster Project Ideas
College night for music majors. Colleges came to promote their music program - need someone to organize this. Every representative from colleges and students got a chance to meet them.
Meeting adjourned at 8:15PM
Next meeting is Monday November 20, 2023 at 7PM.